Email and post
Businesses are welcome to email email@example.com or write to the school via traditional post if they wish to provide information about their products and have their details noted for the future.
It is school policy not to engage with suppliers who cold-call. The office is very busy and these calls are an unwelcome distraction. We also need to ensure that suppliers are appropriately considered and this is not possible with cold-calls. We thank you in advance for your consideration.
It is school policy not to accept any goods on approval. Sending goods to us without authority will constitute a free gift to the school and transfer of ownership to us. Staff are not permitted to authorise the receipt of goods on approval. The sending of such goods does not confer any obligations upon the school to either pay for, return, or maintain the goods to any standard. Furthermore, the school will not accept liability for any loses or costs associated with goods sent on approval.
Staff are public servants and can not accept free gifts from suppliers. The school does not authorise the sending of gifts in general and any free gifts sent to the school or members of staff will become the property of the school rather than the individual. The school reserves the right to refuse and return or dispose of any free gifts sent. Any return or disposal costs will be invoiced to the supplier (notice will be given) unless the supplier arranges for the goods to be collected/ disposed of themselves.
to us from customers
Please ensure that you send any remittances to firstname.lastname@example.org and quote any relevant invoice numbers to avoid your payment being misallocated or a delay in allocation and reminder statements being sent.
from us to suppliers
Automated remittances are issued from email@example.com. Please ensure that this address is not blocked to avoid missing our advice statements. Please note that this is not a 'live' account and is not checked. If you wish to reply you should do so on the office account above. Thank you.
The school office is the first point of contact for all school business accounts. Invoicing and finance queries must be addressed to the school office rather than an individual staff member in order to avoid delays in payment/ query resolution and ensure an appropriate audit trail.
The school administers public funds to operate its key functions. This responsibility requires any relationships between staff/ governors and the businesses we engage to be declared. Relationships which include family/ friends/ professional involvement with a particular business must be declared prior to any transactions or services being agreed. A register is kept of such known interests which is updated annually, but interests which have not yet been recorded in this register should be declared at the point of initial enquiry. Please contact the school business manager if you have any queries or concerns in this regard.